Office Assistant- NYC

Our client is seeking an Office Assistant to support two senior executives. This position reports in office five days per week. 
 

Responsibilities: 

• Complete general administrative tasks, including filing, scanning sorting and routing mail 
• Proactively maintain and coordinate calendars for two executives, including scheduling virtual and in-person meetings 
• Book travel and coordinate travel agendas 
• Track receipts and prepare timely expense reports 
• Pick up food deliveries from the building lobby and assist in coordinating daily lunch setup and other in-office meals or events 
• Monitor café and office supplies and replenish as needed, complete weekly supply inventories, and organize storage of supplies 
• Drop off outgoing mail to the post office and FedEx 
• Fulfill ad-hoc facilities support requests as needed

Requirements:

• Discreet work style and excellent judgment 
• Strong communication, organization and follow-up skills 
• Proficient in Microsoft Word, Excel, and Outlook and comfortable with learning new systems 
• 2-3 years of administrative experience 

Salary: $70,000 - $75,000 per year